Core Goal 1: Individual higher education student study mobility
I. GENERAL INDICATIONS
1.1. Erasmus mobility provides students undertaking at least their second year of higher education studies with the opportunity to embark on periods of study at one of the Faculty of Human Sciences (FCH hereafter) partner universities with a minimum duration of one semester and a maximum period of one academic year.
1.2. Recognition of this study period is subject to prior agreement set down in a written documents – the Learning Agreement – which is duly signed by the parties involved: the universities and the student.
1.3. Erasmus students benefit from the rights and duties inherent to the status of an Erasmus students and are correspondingly required to comply with that stipulated under the auspices of the FCH regulatory framework.
1.4. FCH students may only undertake one type of mobility program during their first cycle of study.
1.5. Erasmus+ Program candidates should seek information about the set of expectations and duties arising from attending one or two semesters at an international university. They should also commit to meeting the deadlines for delivering the application documentation. Whenever these deadlines are not met, applicants are excluded from the selection process.
1.6. The host university may require a certificate of linguistic knowledge in the language of teaching.
1.7. Participants are to carry out a language competence test prior to starting and on completing their mobility program through a purpose designed online tool, the OLS - Online Linguistic Support.
This evaluates the linguistic competences of students and, whenever necessary, students are to complete an online program in order to improve their competences in the language of study.
Students who, according to the results of the OLS test, obtain a classification lower than that recommended by the destination entity and/or by Universidade Católica Portuguesa are then invited to take the aforementioned language course.
II. ERASMUS GRANTS
2.1. The National Erasmus+ Education and Training Agency (AN) awards mobility grants designed to complement the costs incurred in studying in a different country and hence are not considered study grants.
2.2. Awarding of grants:
The amount awarded is detailed in a table AN publishes annually. The sums are distributed according to three groups of countries and their respective costs of living (high, medium and low), are fixed and include travel costs.
2.3. Return of grants:
2.3.1. Whenever there is an interruption to the study period (quitting midway), AN determines the amount to be returned in accordance with the months not studied. This only proves viable when students spend a minimum period of two months at the host university and obtain a positive evaluation in at least one subject. There are force majeure exceptions to this norm, duly justified, documented and accepted by AN.
2.3.2. Whenever any one of the following circumstances takes effect: (i) the non-completion of a minimum two month period of study; (ii) total discontinuation of studies; (iii) failure to obtain academic approval, the full amount of the grant is to be returned.
3.1. Annual registration:
Students on mobility program are to pay the annual registration fee corresponding to the following academic year within the deadline stipulated.
3.2. Enrolment in subjects:
Regular enrolment in subjects is carried out by students in accordance with the following:
i) Students on mobility in the first semester are to register online in the subjects for the second semester on the dates specified by the FCH.
ii) Students on mobility in the second semester are to register online in the first semester subjects on the dates specified by the FCH.
iii) Whenever the mobility period extends for the entire academic year, students do not enrol in any subject. They pay only the annual registration fee within the deadline set.
3.3. Enrolment in language subjects:
For students embarking on mobility in the first semester, registration in the second semester language subjects depends on the grade obtained in the preceding subject and is only viable following publication of the respective recognition of equivalence. Registration in the language subjects (levels II, III, IV) should follow that stipulated by the Regulations for Foreign Language Subjects.
IV. UNIVERSITY FEES
4.1. Students on the Erasmus mobility program do not pay fees or charges for registration or examinations in their host university; however, they are not exempt from such payments in their universities of origin.
4.2. During the mobility period, the monthly fees charged correspond to attending subjects providing a total of 30 ECTS.
4.3. When, at the end of mobility, the number of ECTS gained is greater than the 30 ECTS paid for during mobility, students are to pay the resulting difference.
V. LEARNING AGREEMENTS
5.1. Candidates are responsible for collecting information on the Erasmus+ Program and about the institutions that they wish to attend. Following selection, they should then draft Learning Agreements that are then submitted for approval by the FCH Erasmus Coordinator who, in turn, consults with the program coordinator of the degrees to be attended by students.
5.2. The Erasmus Coordinator is responsible for supervising, recommending and proposing changes to the subjects to be taken at the host university.
5.3. The Learning Agreement has to be approved by those responsible for the Erasmus Program at the two institutions. Students become the bearers of the aforementioned documents. They should submit them just as soon as is feasible for the consideration of the Erasmus Coordinator at their host university who should then sign the contract into effect. This also requires the official stamp of the host university.
5.4. Students on mobility programs are duly informed about the deadline for returning the Learning Agreement to the FCH. The set deadline is to be fully respected.
5.5. Any alteration to this Learning Agreement should be requested in writing from the respective Erasmus Coordinator and authorised by both universities.
5.6. Whenever Erasmus students seek to extend their international stay, they are to submit a request in writing addressed to the FCH Erasmus Coordinator prior to completing their first semester. Students who engage in their mobility study period in the second semester are not able to extend their program.
5.7. Students who desist from the mobility program mid-semester are responsible for all of the inherent consequences of the reintegration processes into the already ongoing academic year.
6.1. Candidates to the Erasmus Program should take into account the following details “Table of Classification Equivalences”, with reference to each partner university.
6.2. Irrespective of the number of credits attributed to each subject in the host university, equivalence is granted to only one subject on the FCH curricular subject program.
6.3. In order to ensure correspondence with the academic path recommended at the FCH, students are to attend a set of subjects that preferably total 30 ECTS. Equivalence is only ever granted to a maximum of 36 ECTS.
6.4. Whenever there is no direct correspondence as regards the number of credits per subject, the Coordinator is to study with students a compensating system. Thus, when the set of subjects defined in the Learning Agreement corresponds to a number of credits below that which would be obtained by the same number of subjects taken at the FCH, students are to attend one or more additional subjects in order to bring about a balance between the sum of credits awarded by the origin and the host universities.
6.5. Additional subject should preferably feature complementary content and goals to the subjects for obtaining equivalence at the FCH.
6.6. Erasmus students have to respect the precedence regime for Foreign Languages that excludes the possibility of attending more than one language level in any semester [see Foreign Language Regulations].
6.7. To ensure that equivalence processes run within the normal framework, students are informed at the beginning of the semester about all of the evaluation criteria of the various subjects they are to attend at their host universities. Students assume all of the risks stemming from not taking advantage of their studies abroad in keeping with the remainder of their academic studies at the FCH.
7.1. In the semester when they are on the mobility program, students are not eligible to take the FCH January/June complementary exams.
7.2. Students hold the right to take up to two recourse exams in subjects which hold equivalence in the FCH whenever proving in writing they attended the subject and received a negative evaluation in subjects at their host university. However, taking these exams requires the following:
i) Registration following the respective written request;
ii) The prior payment of the respective fee for the recourse exam.
This rule does not apply to optional subjects.
7.3. Students are not able to attempt to improve their grades through taking recourse exams.
8.1. At the end of the mobility program, the host university is to issue a certificate of attendance and subject completion based upon the study plan agreed and discriminating both the respective ECTS and the quantitative scale.
8.2. The classification certificate of proof has to be signed by the subject lecturers and/or by the Erasmus Coordinator and duly authenticated by the host university secretary. Digital versions of documents are not accepted.
8.3. The certificate should be delivered to the FCH Erasmus secretary whenever sent directly to the student. The equivalence process is subject to a request addressed to the FCH Board in which students request the equivalence for the subjects completed abroad.
8.4. It is the responsibility of the Erasmus secretary to fill in the form for the equivalences in accordance with the student’s Learning Agreement. This document is then submitted for approval by the respective degree Coordinator.
IX. LEAVING THE PROGRAM
9.1. Whenever not resulting from duly proven medical grounds or force majeure, leaving the Erasmus Program prior to undertaking mobility leads to the following penalties:
i) Barred from re-applying to the Program;
ii) Payment of the fine resulting from the late enrolment for FCH subjects.
9.2. In order to leave the Program, students are to not only meet with the Erasmus Coordinator of their degree but also submit a request to the Faculty Board providing due justification of the causes for abandoning the program. Any further penalty is handed down in the opinion issued by the Faculty Board and the FCH Erasmus Coordinator.
All situations not foreseen in these regulations are decided upon by the FCH Board following due request.